1. These terms and conditions (“Terms and Conditions”) apply to Mercedes-Benz UK Limited’s “Poetry in Motion” Prize Draw (the “Promotion”).

 

2. Promoter: Mercedes-Benz UK Limited (a company incorporated in England and Wales with registered number 2448457, whose registered office is at Delaware Drive, Tongwell, Milton Keynes, MK15 8BA).

 

3. The Promotion will run from 00:01 31 July 2023 to 23:59 31 August 2023 (the “Promotion Period”).

 

4. The Promotion Period will be followed by 1 month of shortlisting entries and the subsequent promotion of content created with media and on social media platforms. The Winner will be selected from the shortlist and will be announced at a poetry slam event held on 5 October 2023 at a venue to be confirmed

 

5. These Terms and Conditions (the “Terms and Conditions”) prevail in the event of any conflict or inconsistency with any other communications, including advertising or promotional materials.

 

6. Entry instructions are deemed to form part of these Terms and Conditions and by participating all participants will be deemed to have accepted and be bound by these terms and conditions. Please retain a copy for your information.

 

Data

 

7. By entering this promotion, you confirm that you have read the Privacy Policy and agree to these Terms and Conditions of the promotion. By submitting any information required as part of their participation into the promotion, participants agree to their information being held and processed in accordance with the General Data Protection Regulation (GDPR) and the Data Protection Act 2018.

 

8. In entering this promotion, we will only use your data to communicate with you regarding this promotion. By entering you have confirmed that you have read and understand the Terms & Conditions and are able to confirm you are aged 18 or over.

 

9. Your details will be used to process and verify participation in the Mercedes-Benz UK Limited ‘Poetry in Motion trade promotion. Third parties detailed in the full terms and conditions will only have access to your data for the purposes of administering this promotion only.

 

10. All data relating to entrants will be deleted within 6 months of the closing date. The winners details will be held on file for up to 12 months for the purposes of administering the Promotion.

 

11. You can request access to your personal data, have any inaccuracies rectified or request deletion of personal data by sending an email request to: datacompliance@Mercedes-Benz.com. By participating in the Promotion, you agree to the use of your personal data as described here.

 

General terms

 

12. Participants must submit all entries into this promotion in a personal capacity on their own behalf. Entries submitted via third parties or in bulk are prohibited and the Promoter reserves the right to refuse the prize if there is reasonable suspicion that an entry was submitted by such means.

 

13. The Promoter reserves the right to verify the eligibility of all entries to protect itself against fraudulent, invalid or repetitive entries.

 

14. The Promoter does not accept responsibility for network or software failures of any kind, which may restrict or delay the sending of registration. Incomplete registrations will not be processed. Lost, delayed or incomplete claims are not the responsibility of the Promoter.

 

15. Except for any liability that cannot be excluded by law, the Promoter, their related entities and their officers, employees and agents, exclude all liability (including negligence), for any personal injury; or any loss or damage (including loss of opportunity); whether direct, indirect, special or consequential, arising in any way out of the Promotion, including, but not limited to, where arising out of the following: (a) any technical difficulties or equipment malfunction (whether or not under the Promoter’s control); (b) any theft, unauthorised access or third party interference; (c) any entry or prize claim that is late, lost, altered, damaged or misdirected (whether or not after their receipt by the Promoters) due to any reason beyond the reasonable control of the Promoters; (d) any variation in prize value to that stated in these Terms and Conditions; (e) any tax liability incurred by a winner or entrant; (f) redemption of the prizes; and/or (g) participation in the Promotion.

 

Entry and participation instructions

 

16. In order to qualify for the Promotion, participants must submit a poem via one of the entry methods below between 00:01 on 31.07.2023 and 23:59 on 31.08.2023. Entries submitted before or after this Promotional Period will be deemed invalid.

 

Participants must submit a poem via one of the following entry methods:

 

a. Email: vanpoetry@mercedes-benz.com and provide the following information:

i. Their full name

i. Their business name

ii. Their business postcode

iii. Contact telephone number

 

b. One of the following social media channels: Instagram or Facebook and complete the following steps:

i. Submit a poem or a ditty on one of their own eligible social media channels, via direct message to @MBVansUK social channels (Instagram or Facebook) or on a @MBVansUK post thread.

ii. Include the campaign hashtag (#PoetryInMotion) in the submission

iii. Follow @MBVansUK on the social channel used to submit a poem.

 

c. Poem, limmerick or dittie submissions must not exceed 300 words and can be submitted via video or audio clips.

 

17. Correctly completed entries will be entered into the Promotion. Participants will only be contacted again if they are shortlisted.

 

18. Participants wishing to opt out of the Promotion can do so at any time by emailing vanpoetry@mercedes-benz.com.

 

19. All entries will be the property of the Promoter and may be used by the Promoter in advertising the Promoter’s products and services. All Eligible Entrants assign all copyright in their entries to the Promoter and expressly waive all of their moral rights under the Copyright Act 1968 in favour of the Promoter and all Eligible Entrants agree to do all things reasonably necessary to give effect to this term.

 

Eligibility and exclusions

 

20. The Promotion excludes and is not available to:

 

a. Any and all current employees of the Promoter, its group of companies or their immediate family members;

b. Any and all employees of any agencies or any other person officially connected with the Promotion or their immediate family members.

 

21. This promotion is open to individuals aged 18 years or over who are ordinarily resident in the United Kingdom (England, Scotland, Wales and Northern Ireland).

 

22. Participants must have a full UK driving licence and eligibility to be insured.

 

23. Participants must be one of the following:

 

a. A business owner or charity with a legitimate business requirement for a van

b. A legitimate van driver (as an occupation)

c. A VanLifer: Someone who lives in a van full-time or part-time

 

24. The Promoter reserves the right to disqualify any Participant it believes not to be participating within the spirit of the Promotion or suspects of participating in any unfair or unjust behaviour. The Promoter reserves the right to use their discretion in all respects and to enforce any penalty or sanction they deem appropriate.

 

Prize

 

25. There will be one (1) Prize (detailed below) and one (1) Winner.

 

26. The winner will have the opportunity to pick one of the following prizes (the “Prizes”) the colour and specification of both will be subject to availability and at the discretion of the Promoter:

 

a. Mercedes-Benz Sprinter 315 Panel Van Premium RWD E6

b. eVito 66kWh Panel Van L2 Premium (“The Prize”)

 

27. The Prize will be supplied with a period of initial Road Fund Licence (tax), a vehicle registration and a warranty, details of which will be confirmed at the time of collection.

 

28. The winner must organise and obtain vehicle insurance in advance of collecting the Prize, proof of which will be required. In order to arrange this, vehicle registration details will be provided to the winner at least 7 days prior to collection.

 

29. The Prize may be registered in the Promoter’s name and will be transferred into the winner’s name upon completion of all necessary paperwork at the time of collection, or as soon as practicable afterwards, after which time the Promoter takes no further responsibility for the Prize.

 

30. In the event that a prize cannot be fulfilled due to circumstances outside of the Promoter’s control, all reasonable efforts will be made to arrange an alternative collection date and/or prize which may incur delay.

 

31. Once the winner has collected the Prize, all other associated costs incidental to the ownership, running, maintenance and upkeep of the vehicle will be borne by the winner. In the event that any fault is detected with the Prize, this must be reported promptly within 7 days.

 

32. The Prize is non-transferable and there is no cash alternative.

 

33. The Promoter reserves the right to substitute any element of the Prize where it becomes necessary to do so.

 

34. Shortlisted entries may be shared with media outlets.

 

Winner Selection and notification

 

35. The shortlist and winning entry will be selected by a nominated judging panel consisting of – George the Poet, Mercedes-Benz Vans UK Managing Director, Mercedes-Benz Vans UK PR Manager, GoldBug Managing Director, The StoryCatchers Social Media Manager and the venue manager. Judging criteria for the winning poem will be at the discretion of the panel detailed above but entries will be judged on the following:

 

a. Maximum 300 words or 90 second video/audio footage

b. Populated with inspiring, relevant details and/or memorable, concrete visuals

c. Evokes emotion

d. Themed around vans/van community/life with a van

e. Originality

f. Authenticity

 

36. The winner will be announced a maximum of 45 days after the closing date from all valid, verified entries received during the promotional period.

 

37. Reasonable attempts will be made to contact the winner by telephone and/or email to notify them that they have won. The Promoter reserves the right to select an alternative winner in the event of not being able to establish contact with the selected winner within 14 days of the prize draw.

 

38. The Winner shall be asked to attend a Poetry Slam event with any expenses (travel, accommodation, sustenance) at their own expense.

 

39. Please note that we are obliged to either publish or make available on request the surname, business name and, where applicable, shortlisted and winning entry/entries. If the winner objects to their information being published, then they can contact datacompliance@Mercedes-Benz.com.

 

40. Proof of age and proof of a full and valid driver’s licence may be required to claim prize.

 

41. The Promoter reserves the right to use the winners’ information in any marketing and publicity materials which they may choose to issue (at the Promoter’s discretion) and if requested, the winner will participate in any publicity or other promotional activities as they may reasonably request without any further recompense, including but not limited to photos being taken and social media posts.

 

Other

 

42. The Promoter’s decision on any matters relating to this Promotion, including the selection of the Winner, is final and binding and no correspondence will be entered into.

 

43. Nothing in these Terms and Conditions restricts your statutory rights as a consumer.

 

44. Subject to the Participant’s taxation status, the Prize may be a taxable benefit and subject to tax and/or National Insurance; the Promoter accepts no liability whatsoever in respect of payment of tax or National Insurance or for notification of the benefit earned by a user to any tax authorities. For further information the Participant should contact its nearest HMRC Office.

 

45. The Promoter shall not be liable for any failure to comply with its obligations where the failure is caused by something outside its reasonable control. Such circumstances shall include, but not be limited to, viral epidemic or pandemic, weather conditions, fire, flood, hurricane, strike, industrial dispute, war, hostilities, political unrest, riots, civil commotion, inevitable accidents, supervening legislation or any other circumstances amounting to force majeure.

 

46. The Promoter reserves the right at any time and from time to time to modify or discontinue, temporarily or permanently, the Promotion with or without prior notice due to reasons outside its control (including, without limitation, in the case of anticipated, suspected or actual fraud, or in the event of pandemic or epidemic lockdown restrictions including closures or partial closures of stores etc.).

 

47. The Promoter reserves the right to verify all entries including but not limited to asking for address and identity details (which they must provide within 14 days) and to refuse to award a prize or withdraw prize entitlement and/or refuse further participation in the promotion and disqualify the participant where there are reasonable grounds to believe there has been a breach of these terms and conditions or any instructions forming part of this promotion’s entry requirements or otherwise where a participant has gained unfair advantage in participating in the promotion or won using fraudulent means.

 

48. This Promotion will be governed by English law and Participants submit to the jurisdiction of the English Courts.